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General Policies

It is very important that students become familiar with all the academic requirements pertaining to their programs of study. The final responsibility for meeting all academic and graduation requirements rests with the student.

Course Prerequisites: When selecting a course be sure that you meet the prerequisites for the course. The NCWC catalog includes prerequisite information. As a student it is your responsibility to complete all prerequisites for course your are registering for at NCWC.

Class Attendance: You are expected to attend every class meeting. All students are admitted to NCWC with the understanding that they are mature and responsible enough to meet their obligations for all class assignments including attendance. Punctual attendance is required for every class and laboratory session except in case of illness unavoidable circumstances or college extracurricular activities approved by the Vice President for Academic Affairs. Faculty members can remove students from the class for non-attendance. For additional information please review the appropriate sections in the NCWC catalog.

Schedule Changes: Students may make changes in their schedule of classes by completing a Drop/Add Form which is available in the Registrar's Office, obtaining the signed approval of the academic advisor, and returning the completed form to the Registrar's Office. Students should pay particular attention to the procedural directions on the forms provided by the Registrar's Office and in the NCWC catalog. No course is officially dropped or added until the required procedure is completed.

Graduation Changes: Graduation applications are available in the Registrar's Office. Time frames for submitting graduation applications are: August graduation: April 1 – June 15; December graduation: July 1 – September 15; May graduation: October 30 – December 15.

Veteran's Benefits: NCWC is approved for education benefits for veterans participants military and other eligible students. Students eligible for veterans' benefits should contact the Business Office.

Repeating Courses: A student may retake a course to improve a grade by submitting the appropriate form to the Registrar's Office. If a course is taken for the second time the latest grade will be calculated into the student's grade point average. The original grade is not deleted from the transcript.

Academic Load: An academic load includes all semester hours for which a student registers. Any academic load that exceeds the recommended maximum load (18 semester hours) must be approved by the Vice President for Academic Affairs. There will be a tuition surcharge for each credit hour over the normal 18 semester hours.

Withdrawal from College: Before a student may withdraw from Wesleyan, the student must complete a withdrawal form. Withdrawal forms are available in the Registrar's Office and at each ASPIRE location. Traditional students are asked to visit the Student Success Center for an exit survey.

Family Education Rights and Privacy Act: The College respects the confidentially of students' record and complies with the guidelines established by the Family Educational Rights and Privacy Act of 1974. See the current catalog or the Student Affairs Office for additional information.

Grades and Grading: There are two grading options at North Carolina Wesleyan College: letter grades and pass/fail grades. Registration for a course assumes the student will be evaluated with a letter grade unless the option of pass/fail grading is noted at the time of registration. A student who elects the pass/fail option will, if he or she passes the course, receive credits for the course completed. His or her grade point average will not be affected. If a student plans to go beyond the undergraduate level, it is wise to take most courses on the letter grade basis.

In addition, the following rules govern the taking of courses for credit only:

  1. No course applied toward a general education requirement may be taken on a pass/fail basis, unless the instructor so stipulates.
  2. No course required for a student’s major may be taken on a pass/fail basis, unless the instructor so stipulates.
  3. No more than two courses (8 semester hours) a calendar year, or more than eight courses altogether during a student’s career, may be taken on a pass/fail basis.

The above rules do not apply to credit earned by either course challenge or standardized examination.

Grading System: A student’s grade point average is determined by multiplying the number of credits for a given course by the numerical value of the grade received, then adding the values for all courses completed and dividing by the total number of credits completed. Courses failed must be included in the calculation.

Regular Letter Grades                                                Credit Only Grades

A         4.0       C+       2.3                                                       P – Passing

A-        3.7       C         2.0                                                       FA – Fail

B+       3.3       C-        1.7

B         3.0       D+       1.3                                                                                                                  

B-        2.7       D         1.0

                        F          0

A         Excellent:  Mastery of the content and methods of the course, including effective application of information, originality, and clear and effective written and oral expression.

B         Good:  Complete, or nearly complete, understanding of the content and methods of the course, including clear and effective written and oral expression.

C         Satisfactory:  Adequate understanding of the content and methods of the course, including intelligible written and oral expression.

D         Passing:  Indicates work which falls below the acceptable standards defined as C, but which is of sufficient quality and quantity to be counted in the hours of graduation if balanced by superior work in other courses.

F          Failure:  Indicates work so deficient that it cannot be counted toward graduation.

INC     Incomplete:  A grade of Incomplete (INC) indicates that the completion of some part of the work for the course has been deferred. The grade of INC is assigned at the discretion of the instructor when a student who is otherwise passing has not, due to circumstances beyond his/her control, completed all the work in the course. The grade of INC should not be recorded for a student who has not completed the major portion of the work of the course. An INC should not be given if the faculty member is uncertain that the student attended the course; in that case, the grade of F should be assigned.

An Incomplete (“INC”) grade must be removed within eight weeks following the end of the term. If the “INC” is not removed in the required time, a grade of “F” will be recorded. No student may register for an Independent Study or an Unscheduled Course with an “INC” on his or her record. The Provost and Senior Vice President for Academic Affairs must approve extensions beyond the eight-week window. Extensions must be submitted in writing to the Provost and Senior Vice President for Academic Affairs by the instructor.

W        Withdrawal from a class or from the College. A student may withdraw from a course until the midpoint of that course regardless of academic term. The student should consult the academic calendar for withdrawal deadlines. Until this point, a “W” will be noted on the student’s transcript. The student will not receive credit for that course and his tuition will not be refunded, but the “W” will not be computed into the student’s grade point average. After the deadline stated above, however, the student’s withdrawal from the course will ge noted as an “F,” which will be computed into the student’s grade point average. Cases with extenuating circumstances will be handled individually.

Final Grades: Near the end of the semester, the Registrar's Office sends procedural instructions to members of the teaching faculty for the posting of grades. Faculty members must submit grades electronically no later than the deadline established by the Registrar’s Office. All grades submitted at the end of each term will be permanently recorded.

Once submitted, a final grade can only be changed if the instructor determines that he or she has made an error in calculating the grade. Once submitted, final grades cannot be changed through the application of extra credit or other individual grade recalculation.  No letter grade can be changed to an INC after it is recorded by the Registrar’s Office.  Any change of grade must be made on a Change of Grade Form provided by the Registrar’s Office.

Grade Appeals: A student may appeal a final grade in a course for any one of three reasons:

  1. The instructor made a calculation error in determining the grade.
  2. The instructor failed to follow the grading policy described in the syllabus.
  3. The instructor did not follow one or more of the college policies.

If the student first finds it necessary to appeal a course grade, he/she should:

  1. First, contact the instructor of the course and attempt to resolve the situation.
  2. If resolution is not forthcoming, and the student wishes to proceed, he or she must consult with the Chair of the division in which the course resides for mediation.  ASPIRE students must consult with the ASPIRE Director for mediation.  If the instructor is also the Chair of the division in which the course resides, the student must consult with the Senior Vice President of Academic Affairs.
  3. If the dispute remains unresolved, the student may next appeal the grade (in writing) to the Academic Policy Committee.  The function of the APC in a grade appeal is to evaluate the appeal in terms of the stated grounds for the appeal. The Committee’s decision may be to keep the assigned grade or to change the assigned grade. The Committee shall provide a written justification to the Provost and Senior Vice President for Academic Affairs for its decision, including minority opinions when they exist, no later than one calendar week after the Committee’s meeting. The Provost and Senior Vice President for Academic Affairs shall inform the student, the instructor, and the registrar of the Committee’s decision and provide all parties with copies of the Committee report.
  4. In the case of a change of grade, the Provost and Senior Vice President for Academic Affairs shall implement the change of grade as recommended by the Committee on the student’s official transcript through the change of grade procedure. This shall be the last step in the deliberation of the formal grade appeal.

A student must appeal within eight weeks of the last day of the course and should include the following:

  1. Specific academic reason(s) for appealing the grade.
  2. Evidence supporting the grade appeal such as copies of graded assignments, course syllabus, relevant emails, etc.
  3. Contact information (including email and mailing address) to which communication from the Chair of the Academic Policy Committee and Provost/Senior Vice President of Academic Affairs will be sent, and
  4. Any additional items which support the grade appeal.

The student should send all appeals to the Office of Academic Affairs for forwarding to the Chair of the Academic Policy Committee.